Tag: focus

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Think of a world without any email

This came up in a workshop yesterday so I am sharing it today. There will be a time in the future for a longer set of posts on how engineers and other humans can cope with email, but now is not the time.

So instead, I recommend reading ‘A World Without Email’, by Cal Newport*. I have even considered making reading this book as a prerequisite for entering into new collaborations.

There is some irony in writing about a world without email on a blog post that is summarised in a weekly email digest. But ultimately it comes down to intentional communication design.

Hopefully, if you signed up to this list, you did so with the intention of hearing from me (and you can change your settings here). But the problem with email and other forms of instant communication is how easy it is to fall into unintentional communication.

Dealing with unintentional communication, and the sense of overwhelm it can cause us, feels important because if we are overwhelmed, we have haven’t got space to think. If we can’t think, we don’t have the capacity to imagine a thriving future. And if we can’t imagine it, it makes it much harder to build it.

*Newport, C. (2021) A world without email: reimagining work in an age of communication overload. London: Penguin Business.

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340-degree vision

I read on a fact sheet that guinea pigs have 340-degree vision. On a horizontal plane they can see almost all around. Imagine! Their only blind spots are directly behind and a small patch directly in front of them. 

That’s because they are prey animals. They spend their whole waking time observing their environment for threats (they can even sleep with their eyes open). And while they can’t see far, they build up a detailed mental map of their surroundings by scuttling around, which means they can navigate even in the dark.

The animals that hunt them, on the other hand, have forward-facing eyes. Their breadth of vision is limited but their acuity is much higher. This focus allows them to spot and lock on to their prey from much further away.

I note that my eyes are on the front of my head. Does that make me a hunter? 

And when we design, which way are our eyes pointing? Are we focused on a pre-defined target or are we continually scanning the landscape to build up a picture?

For the regenerative designer, seeing is much more akin to the latter: building up a picture of the system we are in by continually exploring it. Building our interconnection with place. Searching for symbiosis we can unlock. Looking for emergent patterns we can enable. Then we can know how to act, even without being able to see straight forward.

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The Schedule

I am sharing today a schedule I use in my work every time the noise from distractions gets too much and/or I don’t actually think I am making any progress in what I do. It was inspired by reading ‘The Secrets of Productive People’ by Mark Forster, a book which, while labelled productivity, has a lot to do with creativity.

I call my process simply ‘the schedule’ and it has served me well for the last six years. Feeling stretched? Time to return to the Schedule. The aim is to keep work focused on a single task but also to allow structured time where the brain can wander and new ideas can come into the flow. 

  • 09:10 – 09:50
  • 10mins break
  • 10:00 – 10:40
  • 30mins break
  • 11:10 – 11:50
  • 10mins break
  • 12:00 – 12:40
  • 1h10 break
  • 13:50 – 14h30
  • 10mins break
  • 14:40 – 15:20
  • 30mins break
  • 15:50 – 16:30
  • 10mins break
  • 16:40 – 17:20

The breaks are as important as the focus time. Both count as work. Both count towards time on a job. Often we only value the active brain time, but sometimes our best thinking happens in between. 

One rule of the Schedule is to stop the task at break time, even if the task is almost complete. The temptation is to carry on, but as it usually turns out, an almost finished task is never quite as finished as you think. What ensues is a period of dwindling concentration and diminishing returns. Better to take the break, come back with fresh eyes and finish the task quickly, and move on.

Of course, few days fully work out like this. There’s fitting in with other people’s schedules. And there’s caring responsibilities. But when things start to feel a bit chaotic (see my post on the Chaos Field), re-establishing some order can help me think clearly again. 

My recommendation is not that you follow my schedule (by all means do if you wish) but to establish a pattern of work that works for your cycle of energy and attention, gives you time to think, provides structure and is something that you just do automatically without devoting mental energy to.